Paper Checks in TRAXPayroll

The article provides a comprehensive guide on configuring and managing paper checks within TRAXPayroll, integrated with BambooHR. It highlights the importance of paper checks for certain situations despite the growing preference for direct deposit. Users can customize check formats to align with their company check stock through TRAXPayroll. The guide details steps for assigning check numbers, printing checks on company stock, and generating reports. It also clarifies that BambooHR does not offer check printing services directly, suggesting third-party options. Additionally, users can access a Paper Checks report to verify check numbers and employee net pay amounts. For further assistance, links to additional resources are included.

Mar 4, 2026
Knowledge

Title

Article Text

Did you know, you can configure paper checks directly in BambooHR? We recommend starting there. Paper check settings automatically feed into TRAXPayroll and vice versa. Click here for more info!

How do I configure paper checks and download the Paper Checks report in TRAXPayroll?

Purpose: The need for printing checks is slowly becoming less and less as many employees prefer direct deposit. However, there are still certain situations where printing a paper check for an employee is necessary. This help guide will show you everything you need to know about paper checks in TRAXPayroll from configuration, set up, printing on company check stock, and reporting.

Table of Contents

Check Configuration
Paper Check Options - Assign Check Number
Printing a Check
Paper Checks Report
- PDF version of the Paper Checks report
How do I pay an employee the same day with a printed check?

Check Configuration

You can customize the format of the check to align with your company check stock. To adjust the check configuration, navigate to the Company, Pay Group tab in TRAXPayroll. Click Action then Make change - to correct existing record next to the applicable pay group.

Simply select the position of the check and then check or uncheck what fields you’d like to show. Descriptions of each field in the screenshot above will help you see where the information will be shown on the check. You can review what the check will look like when you go to print the check under the Reports tab.

Paper Check Options - Assign Check Number

Once your payroll has been approved, you will be able to print checks onto your company’s check stock and adjust check settings. To do so, go to the Pay Cycle section under the Reports tab and select Paper Check. Then, click Assign Check Number.

Starting Check Number:Enter the number by which you would like to start numbering checks.
Assign: Click here to renumber the remaining checks.
Check Number:Check numbers will be assigned sequentially, starting with the number you entered as the starting check number.
Edit: Click Edit to change an individual check number or make the check cashable immediately.
Cashable Immediately: Checking the Cashable Immediately box will allow the print date to print on the check instead of a future pay date. This is useful for situations such as terminations where the check needs to be cashed immediately.
Update Cancel: Be sure to click Update to finalize your changes. Clicking Cancelwill discard any changes made.
Close: Once you have made all individual changes, click Close to navigate back to the Pay Cycle tab.

Printing a Check

BambooHR Payroll does not offer check printing services. Your company will need to print the check on your own check stock.

Third-party services, separate from BambooHR, can handle check printing and distribution for an additional cost. Please note that we do not have an integration with these systems. Click here to learn more.

Now that your check format is configured and your payroll has been processed and approved, the employee(s) check is ready for print. Navigate back to the Reports tab, select Pay Cycle, and click on Paper Check within the Pay Stub box. Then click the applicable employee to see the preview of their paper check, which will now reflect your updated check configuration settings. You can also select All Employees to view printable checks for multiple employees at once.

Please note that BambooHR will not include accounting/routing numbers in the configuration, as banks require a special ink. You will need to ensure these are already printed on your check stock.

If you cannot get the configurations to match your specific company stock, consider printing the check amount from another internal system or writing the check physically. You may also consult your bank for an updated check stock.