1. Go to Settings in the top-right corner of BambooHR.
2. Select Time Off from the left column.

1. Find on the policy you'd like to edit in the middle column.
2. Click Edit Policy.
3. If your policy is already effective (employees are already assigned and receiving accruals), you'll see a "This Accrual Schedule Has Started" warning. If you'd like to continue, click Edit Schedule.

Editing a policy allows you to update many of the same elements used when creating a policy, including:

1. Basic Info

• If needed, change the policy name.
• If you want to edit the time off category this policy is assigned to, you will need to duplicate the policy and choose your preferred category.

2. Accrual amount and frequency

• Change how much time employees earn and how frequently (yearly, monthly, twice monthly, each pay period, or hourly).

3. Waiting periods

• Update when new employees begin accruing time (e.g., immediately, after X days, after the first of the month following hire).
• This waiting period question only applies to your Starting Schedule. If you are editing a milestone, you will determine how long after hire an employee becomes eligible before determining the accrual amount and schedule.

4. Balance caps

• Determine if employees have an unlimited balance potential or if there is a maximum allowed balance.

5. Carryover rules

• Set whether or not time off carries over to the next year.
• If time carries over, determine if there is a limit.
• You will determine carryover rules in a different section.

6. Tenure milestones

• Add, remove, or adjust milestone tiers.
• You will determine when employees transition to the milestone in the Fine-tuning section.

7. Carryover Rules

• Set the carryover date (e.g., 1st of January, employee hire date, or other).
• Determine if the carryover amount expires (e.g., employees can carry over 24 hours, but must use it within three months).
• Choose whether to forgive negative time off balances on the carryover date.

8. Fine-tuning settings

• Adjust first accrual settings.
• Determine when employees receive their accruals (e.g., at the beginning of the accrual period, at the end of the accrual period).
• Update milestone transition timing (e.g., right when they become eligible, at the end of the accrual period).

BambooHR provides four ways to schedule changes to a time off policy:

1. Today: Applies changes immediately. If an accrual has already been processed today, it will be recalculated using the updated rules.
2. Future Date: The most common option. Ideal for preparing for a new year or making mid-year updates. Setting the change to occur on the next accrual date helps ensure accurate calculations.
3. Past Date: Replaces any previous policy actions from the date selected, which may adjust employee balances. If using this option, set the date to the most recent accrual. For changes affecting more than one or two past accruals, contact Support to confirm the best approach.
4. Override all versions: Applies changes immediately and rewrites the full time-off history for the policy. If an admin has ever manually adjusted an employee's effective date, this option may calculate balances incorrectly. We recommend contacting Support before using this setting to confirm it's the best and safest choice.

1. After scheduling edits, select Next Step to access the Summary page.
2. Click Next: Milestone to review milestone-specific details.
3. If something looks incorrect, use Previous Step to update the configuration.

1. Once satisfied, click Save & Finish.
2. Your updated settings will take effect immediately unless you selected a future effective date.
3. You will return to the Time Off Settings page, where you can review policy assignments.

After saving your policy updates, you can confirm that the changes are working as expected by reviewing an employee assigned to the policy.