Signed Documents Report

The article provides guidance on accessing and utilizing the Signed Documents report within the e-signature system. It emphasizes the report's purpose, which is to track signed and pending documents, allowing users to send reminders to employees. The article outlines steps to access the report, view details of specific documents, and manage signature requests. Users can see the status of each document, including options like "Sent," "Waiting," "Viewed," and "Completed." Additionally, the article highlights the limitations on sharing the report and explains the features available when previewing documents in the Files tab. An interactive guide is also mentioned for hands-on learning.

  • Jul 7, 2026
  • Knowledge

Title
Signed Documents Report
Article Text
This feature is included in the Core, Pro, and Elite packages.

Is there a report that shows which documents have been signed by employees?

Purpose: To show you what reporting options are available with e-signature documents. We understand it is hard to keep track of documentation that has been signed or yet to be signed by employees. We make it easy for you with the Signed Documents report, where you can view documents that still need to be signed and send reminders to employees. This guide will explain more about the Signed Documents report to help you understand what features are available.

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Do you prefer hands-on learning? Our interactive guides will guide you through different aspects of your BambooHR experience. We have an interactive guide specifically designed to show you where to find your signed documents. You can use the link below to access this guide. All you need to do is modify the "REPLACEME" with your BambooHR subdomain, and you can get started!

https://REPLACEME.bamboohr.com/home?pendo=Uc8Q52xVu5JniVD7vrVuGrvRDMg&step=YxZ5VLXK0AzvS9HzeCaWgQCB4P8

Access the Signed Documents report

To access the Signed Documents report, go to the Reports tab and click Signed Documents in the left sidebar.

The report lists all documents sent for signatures. Additionally, you can view a document's number of completed and pending signatures, as well as its sent date. Click on a specific document to see further details (see below). 

View details of a specific document

Specific Document Details

When you select a specific document, you can see a list of the employees who received a signature request and others who need to sign the document. Under a specific request, you can see its status (Status), request date (Requested), signature date (Signed), and requester (Requested by). You can also do the following actions from this view:

  1. Request additional signatures for the selected document.
  2. The More menu gives you access to print the report, cancel all pending signature requests, or send a reminder for all pending signature requests.
  3. Skip a signer in the signature request process (only an admin can use this function).
  4. Click on the bell icon to send a reminder to a specific employee.
  5. Cancel a pending signature request for a specific employee.

Please note that you cannot share the Signed Documents report. If an employee has access to request signatures through their custom access level, they will have access to this report. However, they can only see the templates that other users have shared with them through the Files tab or specific folders in an access level.

What are the status options?
  1. Sent: The request has been sent, but the receiver has not yet opened the document.
  2. Waiting: You will only see this status on a document requiring more than one signer. The next signer in line will show as Waiting until the previous signer has signed.
  3. Viewed: The signer has opened the document but has not yet confirmed their signature.
  4. Completed: The signer has signed all required fields and confirmed their signature.
  5. Skipped: The signer was bypassed by an admin.
What signature details can I view from the template?
Signature Details (Document Preview)

You can also see an overview of signature details when you preview a document on the Files tab. Additionally, there is a link to the Signed Documents report.

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