Hire a Candidate

The article outlines the steps for hiring a candidate within BambooHR. It begins with the purpose of guiding users through the hiring process. Key sections include updating a candidate's status, handling offer letters, adding new employees, and entering additional information. Users can change a candidate's status to "Hire" to initiate onboarding. If an offer letter has been signed, an option to hire appears in the candidate's profile. When adding a new employee, users can decide whether to close the job posting. Additional information can be entered, with an option to send a New Hire Packet to the new employee. The article emphasizes the importance of preventing duplicate profiles and managing job postings effectively.

  • Sep 11, 2025
  • Knowledge

Title
Hire a Candidate
Article Text
Decorative text at the top of the article indicating package availability. Labels displayed: Core, Pro, Elite (active in green, red, and blue respectively), and Add-on (grayed out).

How do I hire a candidate?

Purpose: Once you find the right candidate for your company, we want you to know the steps to hiring your next employee. 

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Table of Contents

If a candidate was already added as an employee in BambooHR, the Hire status under the candidate profile will be grayed out. This prevents duplicate employee profiles from getting created. To remove the candidate from the active candidates list, you can select an inactive candidate status (under "Not Hired Because…"). For example, you could create a custom inactive status for “Hired, Already in BambooHR."

Update a candidate's status

Screenshot of a candidate profile in BambooHR. The Status dropdown is expanded on the right sidebar, with the option Hire highlighted below pipeline and disqualified statuses.

Navigate to the candidate's profile and change their status to Hire. You will have an option to add the employee in BambooHR and start the onboarding process (shown in the next step).

What if I have sent a candidate an offer letter?
Screenshot of the Offer tab in a candidate profile. Offer progress shows icons for Sent, Viewed, and Signed. A highlighted button labeled Hire [candidate] appears after the signed step.

If you have sent a candidate an offer letter and they signed it, you will see an option to hire the candidate on the Offer tab within the candidate's profile. Click Hire [employee's name], and you will see the Add New Employee pop-up box.

You can grant a user access to Send and Manage Offer Letters when creating a custom access level.

Add New Employee

Pop-up screen with a green badge reading [Candidate] got the job! Options include a checkbox Close this job opening and remove the public posting, and two buttons: Add New Employee and Don’t Hire [candidate].

Choose if the job opening should be removed from public posting, then click Add New Employee.

If you have a position that you are hiring multiple people for, it would be wise to keep the position open.

Keep in mind that it may take two to three days for free job boards to remove the job posting. However, as soon as the job posting closes in BambooHR, it will remove from your careers webpage.

Enter additional information

Form titled New Employee with sections for Personal (employee name fields) and Job details. A yellow-highlighted option Send this new employee a new hire packet appears at the top. Buttons at the bottom: Save and Save & Create New Hire Packet.

A candidate's information will automatically fill in part of the Add Employee form. Enter additional information as desired. Check the top box to send the New Hire Packet and have the new employee fill out their information for you!  Click Save or Save & Create New Hire Packet to add the new employee to your account.  

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