Candidates by Race and Gender Report

The article provides guidance on the "Candidates by Race and Gender" report available in the Applicant Tracking System within BambooHR. It explains the report's purpose, which is to measure hiring efforts related to race and gender. Users can view data based on application dates and specific job openings, with visual representations including graphs and tables. The report displays total candidates, gender breakdowns, and race categories according to standard U.S. government responses. It emphasizes the importance of setting a job category to ensure the report populates correctly. Additionally, it notes that data will not appear if the Applicant Tracking System is not utilized. Access to the report is granted to Account Owners and Full Admin users, as well as those with specific job management permissions.

  • May 18, 2026
  • Knowledge

Title
Candidates by Race and Gender Report
Article Text
This feature is included in the Core, Pro, and Elite packages.

Can I view a report of all candidates by race and gender?

Purpose: To help you understand how the Candidates by Race and Gender report works and how to make sure the fields populate by candidates when creating your job openings.

Table of Contents

This report helps your company measure your hiring efforts in regards to race and gender.

There are five standard reports available for Applicant Tracking. You cannot create custom reports for Applicant Tracking data.

  1. Date range: Based on the Application Date for the candidate(s). Select the start and end date to determine the window of time to pull this information.
  2. All Job Openings: Determine if you would like to view aggregate information for all of your job openings or a specific job opening. The report will only show information for job openings that have asked for this information. 
  3. Total Job Candidates: On the right side, you will see the total number of candidates during the selected time frame for the chosen job opening. The circle graph will show the breakdown by gender. Male candidates show in blue, female candidates show in pink, and those who declined to specify their gender will show in grey.
  4. Bar graph breakdown: The bar graph shows you the number of candidates who declared each race category. The available responses are based on standard U.S. government responses and cannot be changed. These numbers are also color-coded by gender.
  5. Table: The table displays Race and Gender as the column headers with the total count and the hired count. Each race will appear in the table three times depending on the associated gender selected (i.e., Male and White, Female and White, or Declined to answer and White).

If you need to export the data, click the Action Icon in the upper right corner of the report. 

A few guidelines to follow for this report:

  • If a candidate is deleted from BambooHR, the answers are also deleted from this report.
  • The questions to allow a candidate to identify race, disability, gender, or veteran status appear when the job opening has a selected job category (see below). If there is not a job category set, this report will not populate.
  • Employers are not to override answers to these questions as mandated by the US Department of Labor.

Set a job category

Add Job Opening

When selecting a job category, the employee will see equal opportunity/affirmative action questions.

Data will only appear on this report if you are utilizing the Applicant Tracking System within BambooHR.

The Account Owner and Full Admin user(s) automatically have access to all standard reports. Additionally, if a user has access to Manage Job Openings and Candidates through access levels, they can view the Candidate by Race and Gender report on the Reports tab in BambooHR.

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