Audit Trail Report

The Audit Trail report in BambooHR tracks data changes made within the system, accessible only to Account Owners and Full Admins. It records who made changes, when they occurred, and what specific data was altered, providing a comprehensive overview of user actions over the past 13 months. Key features include tracking access updates, approvals, custom fields, and employee data modifications. Filters allow users to narrow data by date range, employee, actions, and login history. The report also includes details on payroll changes, performance management updates, time off adjustments, and time and attendance records. Security measures ensure IP addresses of users making changes are recorded. The report is not shareable or exportable, reinforcing data integrity.

Jul 8, 2026
Knowledge

Title

Audit Trail Report

Article Text

What is the Audit Trail report?

Purpose: To help you understand how to use the Audit Trail report and what kind of data changes are tracked in the report.

Table of Contents

Video tutorial
Audit Trail overview
Audit Trail filters
Data changes tracked in Audit Trail

Video tutorial

Audit trail overview

The Audit Trail report is a standard report in BambooHR, accessible under the Data Review section of the Standard Reports tab. It is only viewable to the Account Owner and Full Admin level users and is not shareable or exportable.

The Audit Trail report tracks who made a change to specific data in the system and when, making it a key resource for ensuring the accuracy of your data. Entries are added immediately when data is created, updated, or deleted for the tracked fields and actions. You can review and monitor changes made up to the past 13 months.

The following information is included in this report:

Who changed critical data
When changes occurred
What information changed
Which employee’s data was changed/approved
Which employee approved data changes
Who has logged in recently

With the ability to know who is adding, modifying, or deleting information within the parameters of their access level settings, you can have confidence in the accuracy of your data and the ability to review and account for changes.

Important notes

For security purposes, the Audit Trail report includes the IP address of the user who made the change or logged in to their account.
This report is only viewable to the Account Owner and Full Admin level users and is not shareable or exportable.

Audit trail filters

When viewing the Audit Trail report, you can use filters in the left sidebar to narrow down the data changes to review.

Date range: Specify a date range to view what changes have happened between the selected dates.
People: Enter the name(s) of an employee to find any data changes in their data, as well as any changes the employee have made to other data.
Actions & items: Determine which types of changes you want to view: Edited, Added, and/or Deleted. After selecting an action, you can choose what you would like to see within that action. Employee Record, Files, Reports, Settings, and/or Timesheets.
Approvals: If you need to review approvals, you will have the option to view approvals pertaining to employee updates, time off requests, and/or timesheets.
Account access: Clicking Logins in this section will filter the report to display your account's login history, enabling you to review which users have or have not logged into their accounts.
Reset report: If you need to clear out filters, simply click Reset. This will update the Audit Trail report to show all recent data changes in a timeline.

Data changes tracked in Audit Trail

Access updates

To make sure the Audit Trail report is as efficient as possible, we do not track access level changes in Audit Trail. Instead, you can view access level changes in Access Level History. Below are some exceptions.

When access to BambooHR is granted for the first time, you will see a line similar to the image above in the Audit Trail.

If a user is changed to "No Access," you will see a line similar to the image above in the Audit Trail. If a user is moved from one access level to a new access level, the change will not show in the Audit Trail.

Approvals

Time Off, Time & Attendance, and employee update approvals (see below) are all tracked in the Audit Trail report.

When an employee submits an update to personal information, which is then approved according to information update settings or if someone approves a custom update, a new line will show in the report. Simply click View Changes to view details of what was updated.

Custom fields

All changes to custom fields are tracked in the Audit Trail report.

Deleting data

When a user removes terminated employee data, the Audit Trail will record who removed the data for whom, when, and list the specific fields that were deleted.

Employee data

Tab	Section	Field/Setting
Personal Tab	Basic Information
		Status
		Employee #
		First Name
		Middle Name
		Last Name
		Preferred Name
		Date of Birth
		SSN
		SIN
		Gender
		Pronouns
		Marital Status
		Standard Hours Per Week*
	Address Information
		Address Line 1
		Address Line 2
		City
		State
		Zip
		Country
	Contact Information
		Mobile Phone
		Home Phone
		Work Phone
		Work Extension
		Home Email
		Work Email
		Facebook Name
		LinkedIn URL
		Instagram Username
		Twitter Username
		Pinterest
		Skype
	Education Table
		College/Institution
		Start Date and End Date
		GPA
		Degree
		Major/Specialization
	Visa Table
		Visa Date
		Visa Type
		Issuing Country
		Date Issued and Expiration Date
		Visa Note

Job Tab	Basic Information
		Hire Date
		Original Hire Date
		EEO Job Category
		Ethnicity
		Rehire Date*
		Veteran Status
	Employment Status Table
		Employment Status Effective Date
		Employment Status
		Employment Status Comment
		Termination Date
		Termination Type
		Termination Reason
		Final Pay Date*
		Eligible for Rehire
	Job Information Table
		Job Information Effective Date
		Location
		Division
		Department
		Job Title
	Bonus Table
		Bonus Date
		Bonus Amount
		Bonus Reason
		Bonus Comment
	Commissions Table
		Commission Date
		Commission Amount
		Commission Comment
	Compensation Table
		Effective Date
		Pay Schedule
		Pay Type
		Pay Rate
		Overtime
		Change Reason
		Comment
	Credit Card Table
		Card Type
		Card # (Last 4 digits)
		Card Expiration
		Card Limit

Time Off Tab	Time Off Information
		Accrual Level Start Date
		Time Off Requests
		Manual Adjustments to Balances
		Policy Assignment/Unassignment

Documents Tab	Documents Information
		Upload of Documents
		Edit of Document
		Deletion of Document

Notes Tab	Notes Information
		Notes Description
		Note Date (Timestamp not included)

Benefits Tab	Benefits History
		Benefit History Items (refers to any benefit changes that updates the employee's benefit history)
	Dependents Table
		First Name
		Middle Name
		Last Name
		Relationship
		Gender
		SSN or SIN
		Date of Birth
		Address Line 1
		Address Line 2
		City
		State
		Zip
		Country
		Home Phone Number

Emergency Tab	Emergency Contacts
		Name
		Relationship
		Home Phone Number
		Mobile Phone Number
		Work Phone Number
		Work Extension
		Email
		Street 1
		Street 2
		City
		State
		Zip
		Country

Training Tab	Training Information
		Record a Training
		Delete a Training
		Edit a Training
		Category
		Training Due Date
		Cost
		Credits
		Hours
		Instructor
		Note

*Specific to one of our integration partners and not standard for all accounts.

Logins & passwords

In the Audit Trail report, you can find information about employee logins and password changes.

Payroll

Changes made to the Direct Deposit table or any of the fields in the Tax section will appear in the audit trail (except for the "Go Paperless and get my tax documents exclusively online" option). However, deductions will not be tracked.

Performance Management

When goals are added, edited, or deleted, a new line will show in the audit trail. Simply click View Performance to view the details about the new goal. If a goal was edited, there will be an option to show changes so you can see what was edited.

Data changes in peer feedback and assessments will not show in the Audit Trail report.

Time Off

The report will show any additions or edits of time off categories and policies.

Time & Attendance

Hours added: This will appear any time hours are added to an employee's timesheet. If the employee used the time clock to enter hours, it will show as "[Employee] added clock out time..." If a user besides the employee entered time on the employee's timesheet, it will specify who added the time.

Simply click to Show Changes or Hide Changes or view the details on the employee's timesheet.

Hours edited: This will appear any time hours are edited on an employee's timesheet. The previous time entered and the new time entered will show in the details. If a user besides the employee edits the hours, it will specify who edited the time.

Simply click to Show Changes or Hide Changes or view the details on the employee's timesheet.

Time & Attendance Enabled/Disabled: This will appear any time a user is enabled (see screenshot) or disabled from BambooHR's Time & Attendance feature. It will indicate who enabled or disabled Time & Attendance for the employee.

Simply click to Show Changes or Hide Changes to view the changes.

Meal and Rest Break Tracking

BambooHR supports meal and rest break tracking for employees using Start & End Times as their time entry method. The audit trail will track the events below when an employee, manager, or admin performs them.

Added a [break name] entry: This entry appears when an employee starts a break from their own account. Next to the time the action was taken, you will see where the action took place: BambooHR Desktop, BambooHR Mobile, or BambooHR Time Kiosk. A similar entry shows when a manager or admin starts a break on their behalf.

Simply click to Show Changes or Hide Changes or view the details on the employee's timesheet.

Edited a [break name] entry: This appears when an employee edits a break entry from their own account. Next to the time the action was taken, you will see where the action took place: BambooHR Desktop, BambooHR Mobile, or BambooHR Time Kiosk. A similar entry shows when a manager or admin edits a break on their behalf. When editing break information, BambooHR requires a note to explain why the change is made.

Deleted a [break name] entry: This entry appears when an employee ends a break from their own account. Next to the time the action was taken, you will see where the action took place: BambooHR Desktop, BambooHR Mobile, or BambooHR Time Kiosk. A similar entry shows when a manager or admin ends a break on their behalf.

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