Candidate List

The article provides guidance on viewing a comprehensive list of candidates within a hiring platform. It outlines the purpose of accessing all candidates, detailing the available features such as searching, filtering, and sorting. Users can navigate to the Hiring tab to see candidate information, job openings, statuses, ratings, and last email interactions. The search function allows for keyword searches across various fields, while the filter menu enables users to refine candidates based on specific criteria. Custom filters can be created and managed for improved efficiency. Additionally, sorting options are available for organizing the candidate list by different attributes. This resource aims to enhance the recruitment process by streamlining candidate management.

  • Jul 6, 2026
  • Knowledge

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Candidate List
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Can I see a list of all candidates at once?

Purpose: The list of candidates includes all candidates you can view regardless of what job openings for which they applied. This guide will show you the candidate list and what features are available when you view all candidates at once.

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Table of Contents

Candidates

Screenshot of the BambooHR dashboard. In the left sidebar, the Hiring tab is outlined. The main panel displays the Candidates page with five candidates listed in a table. Columns shown: Candidate Info, Job Opening, Status, Rating, and Last Email. The row for Jeremy Steel is expanded with a menu showing options: View Resume, Add a Comment, Move Candidate, and Delete Candidate.

Navigate the Hiring tab to click Candidates to see a list of all candidates you have access to view. The following columns will show in this list:

  1. Candidate Info
  2. Job Opening
  3. Status
  4. Rating
  5. Last Email
  6. Quick action links (resume, website, profile, comment, move, delete) *Hover over a candidate line and click on the three dots to view these options.

The list will show you if a candidate has applied for or been added to other job openings. Also, it will help your recruiters and hiring leads to have a better understanding of candidates and their histories while screening for job positions.

A candidate's email address determines their identity. If a candidate applies for more than one position when using the same email, this action will show in the candidate list under the name of the job in the Job Opening column. Click (#) jobs to see the candidate's information for both job positions. For example, using the image above, I would click 2 jobs to see the details for both positions Mona Flowers has applied for.

Filter
Screenshot of the Candidates page with the filter panel expanded on the left. Options include checkboxes for Job Statuses (Draft, Open, On Hold, Filled, Canceled), along with expandable sections for Job Openings, Candidate Statuses, Star Rating, Application Dates, Sources, Job Locations, and Hiring Leads. The results table shows five candidates with job openings and statuses.

There is a filter menu on the left side under the Candidates tab where you can filter candidates based on Job Status, Job Opening, Candidate Status, Star Rating, Application Date, Source, Job Location, and Hiring Lead. Each section is expandable with additional filter options for you to check. To clear your current filter selections, click Reset. A modal will appear for you to confirm the reset before the filters are cleared. 

Custom Filters

Once a combination of filters has been selected beyond the default options, a star will appear in the top right corner of the filter menu. Clicking the star will allow you to save the current filters as a custom filter. You can also save a custom filter by clicking the Save Filter button below the filter menu or in the dropdown. A modal will appear to type in a name and save it for future use. Custom filters will appear in the dropdown menu above the filter settings.

Manage Filters

Animated GIF showing the Manage Filters process. Steps:Open the Filter Results dropdown above the candidate list.Select Manage Filters.Hover over a default filter, then click the eye icon to hide it.Hover over a custom filter name, then click the pencil icon to edit or the trash icon to delete.Click Done to save changes.

Click Manage Filters in the dropdown above the Filter Results menu to manage your default and custom filters. Hover over a default filter and click the eye icon to hide the filter. You can also edit the name or delete custom filters by hovering over the name of the filter and clicking on either the pencil or trash icon. Click Done to save your changes. 

Sort
Animated GIF showing the sorting process. Steps:Candidate list displays multiple columns: Candidate Info, Job Opening, Status, Rating, Last Email.The user clicks a column header (e.g., Candidate Info) to sort alphabetically.Clicking again reverses the order.Demonstrates sorting by Job Opening and Rating as well.Information tooltip notes that sorting is not available for the Last Contact column and only one column can be sorted at a time.

Sort your candidate list by clicking or double-clicking on the column header.

  • Candidate Info: alphabetically, ascending and descending
  • Job Opening: alphabetically, ascending and descending
  • Status: date range, oldest to newest, and vice versa
  • Rating: star rating, ascending to descending
  • Applied (only on Job Opening detail page): date range, oldest to newest, and vice versa

Candidates cannot be sorted by Last Contact column and you cannot sort by multiple columns at once.

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