Talent Pools

The article provides guidance on organizing candidates by skill through the creation and management of Talent Pools in the Hiring tab. It outlines steps for creating a Talent Pool, which involves naming and describing the pool, and adding candidates to it. Candidates can be added from the Talent Pool interface or their individual profiles. Access levels for viewing and editing Talent Pools are detailed, with full admins having comprehensive access. Collaborators can also be added, enabling them to view candidate information within the pool, although full candidate profiles remain restricted. The article concludes with instructions on deleting a Talent Pool, allowing users to either retain candidate visibility or transfer them to another pool. This resource aims to streamline the recruitment process and enhance candidate management efficiency.

  • Apr 28, 2026
  • Knowledge

Title
Talent Pools
Article Text
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How can I organize my candidates by skill?

Purpose: To show you how to create and manage Talent Pools on the Hiring tab.

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Table of Contents

Oftentimes, when a new position becomes available, recruiters have to look through candidates who have applied over time one by one to find the ones with the skills you need. Organizing your candidates into Talent Pools is a great way for you to find your candidates with the experience you need without wasting valuable time.

Create a Talent Pool

GIF of the Hiring dashboard with tabs across the top: Job Openings, Candidates, Talent Pools. The focus is on the location of the Talent Pools tab.

To add a new Talent Pool, go to the Talent Pools tab in Hiring and click + New Talent Pool. A modal will pop up allowing you to enter a name, icon, and description for your new Talent Pool. Click Create when you are ready to save.

Add a Candidate to a Talent Pool
Screenshot of the Management Positions Talent Pool. A candidate row displays with columns for Candidate Info, Job Openings, Rating (stars), Added On, and Why They Were Added. To the right, an Add Candidate button is highlighted.

Click on the Talent Pool to which you would like to add a candidate, then click + Add Candidate.

Pop-up modal titled Management Positions Talent Pool with two fields: Search Existing Candidates (text box labeled “Enter names…”) and Why are you adding this candidate to this talent pool? (text area). Buttons at the bottom: Cancel and Add.

A modal will pop up allowing you to start typing in the name of the candidate (which will generate a list to select from) and a short note on why they are being added to this Talent Pool. Click Add and they will be assigned to this Talent Pool. Once they are added, you'll be able to see their name, position(s) they have applied for, ratings in those positions, the date they were added to the Talent Pool, and your note on why they were added (see above).

Please note that candidates must exist on at least one job opening to be added to a Talent Pool. The job opening can be in any status. It does not need to be open.

If the candidate needs to be removed from the Talent Pool at any time, simply hover over their line of data and click the X in the right corner.

You can also add a candidate to a Talent Pool from the candidate's profile. 

Who can view and edit Talent Pools?

Access Levels

All full admins (including the account owner) will have access to all Talent Pools. When creating a custom access level, you can grant the assigned users access to create and edit Talent Pools by selecting Manage Job Openings, Talent Pools, and Candidates under the Hiring tab in What Can People with this Access Level Do?

Collaborators

Screenshot of the Management Positions Talent Pool with a modal titled Collaborate on this Talent Pool. A field is shown for typing names, with a collaborator (Charlotte Abbot) listed. Buttons available: Cancel and Done.

Click into the Talent Pool to which you would like to add a collaborator.  A modal will pop up allowing you to add collaborators.

Those who are collaborators on a Talent Pool will be able to see:

  • The Hiring tab in their main navigation.
  • The Talent Pools tab in the Hiring section.
  • The main view for all Talent Pools they have access to.
  • The view for a specific Talent Pool.
  • Candidate info for a candidate within the Talent Pool. *Please note this is just the information listed in that column. A collaborator on a Talent Pool cannot view the full Candidate Profile unless they are also a collaborator on the Job Opening.
Email screenshot with the heading You are now a collaborator on the Accounting and Finance talent pool. Message body explains that the collaborator can now view and manage candidates in that pool. A green button labeled View Talent Pool is included.

Collaborators will receive an email notification letting them know when they've been added to a Talent Pool. These emails cannot be turned off.

Delete a Talent Pool
Screenshot of the Management Positions Talent Pool. The gear icon dropdown menu is open, showing options: Edit Talent Pool and Delete Talent Pool.

Click on the Talent Pool you would like to delete and click on the gear icon. You can also edit the Talent Pool from the gears icon.

Pop-up modal with the heading This talent pool contains 1 candidate. How would you like to proceed? Two radio options: (1) Delete “Management Positions” (candidates remain visible in candidate list), (2) Delete “Management Positions” and move candidate to another talent pool. Buttons at the bottom: Cancel and Delete

Once you click Delete Talent Pool, a modal will appear allowing you to either delete the Talent Pool and make a record of that on the candidate's profile, or to move the candidates to a different talent pool first. Once you have made your selection, click Delete Pool.

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