Clear Terminated Employee Field Data

The article provides guidance on removing employee data from terminated employee profiles. Users can select specific fields to clear while ensuring that protected fields remain intact. The process is intended for Full Admins and clients adhering to GDPR guidelines. To clear data, navigate to the People tab, select terminated employees, choose the fields for removal, and confirm the action. Certain fields, including standard, payroll, and benefits-related fields, cannot be cleared. Important notes indicate a maximum selection of ten employees per operation and the need for manual clearing of historical table data. Common issues and their fixes are also outlined, addressing potential problems with field visibility and selection limits.

Jul 8, 2026
Knowledge

Title

Article Text

How do I remove employee data from terminated employee profiles?

Summary

You can clear supported fields from terminated employee records by selecting former employees and choosing which fields to remove. The feature is designed to help customers remove selected data from terminated employee records while protecting fields that cannot be cleared.

Table of Contents

Who this is for
How to clear selected fields from terminated employee records
Fields that cannot be cleared
Important notes and limitations
Common issues and fixes

Who this is for

Full Admins who need to remove supported data from terminated employee records.
Clients who need to comply with GDPR data guidelines.

How to clear selected fields from terminated employee records

This image shows the People Tab. It highlights the Title: "People" and the List view as number 1. It highlights the three-dot menu as number 2 and the Remove Employee Data button as number 3.

This image shows the Remove Employee Data workflow. It highlights the employee picker as number 4, the choose fields section as number 5, and the Remove Data confirmation as number 6.

Navigate to the People tab and choose the List view.
Click the three-dot icon.
Select Remove Employee Data.
Select the terminated employees whose data you want to update.
Choose the fields you want to clear.
Confirm that you want to permanently remove the selected data.

Fields that cannot be cleared

Some fields are protected and will not appear as selectable fields.

Standard fields

City
State
Country
Work Email
Pay Rate
Effective Dates for:
- Compensation
- Employment Status
- Job Information

BambooHR Payroll fields

Gender
- This field can be deleted if you are not a BambooHR Payroll customer.
Hire Date
TIN
Overtime Status
Pay Type

Benefits and Time & Attendance fields

Pay Schedule
Benetrac Status

Important notes and limitations

You can select a maximum of 10 employees in a single operation.
Fields that are prohibited from being cleared are not available for selection.
Historical table rows must be cleared manually for each employee.

Common issues and fixes

Issue	Likely cause	Fix
A field does not appear in the list	The field is protected from being cleared	Protected fields are intentionally hidden and cannot be selected.
You cannot select additional employees	The selection limit has been reached	Complete this set of 10 employees, then start another set.
Historical table data was not removed	Historical table rows are not included in bulk clearing	Clear historical table rows manually for each employee.

URL Name

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