E-Signature Email Notifications

The article outlines the email notifications associated with e-signatures in BambooHR. It highlights the importance of these notifications for employees, detailing examples such as signature requests, reminders, notifications for additional signers, and confirmations of completed documents. Notifications will be sent from a specified email address, with a note that delivery may be affected by spam filters. Users are advised to mark emails as not spam and for HR Administrators to coordinate with IT to allow the emails. Each notification serves a specific purpose, ensuring that all parties involved in the signing process are informed accordingly. This guide aims to enhance the user experience and streamline document management within the platform.

  • Mar 11, 2026
  • Knowledge

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E-Signature Email Notifications
Article Text

What are the email notifications for e-signatures?

This feature is included in the Core, Pro, and Elite packages.

Purpose: We want you to be aware of what email notifications your employees might receive from us. This guide will show you an example of all automatic email notifications associated with e-signatures in BambooHR.

Table of Contents

Email notifications will come from notifications@app.bamboohr.com.

IMPORTANT: BambooHR does not have any control over the delivery of notifications. Some notifications could end up in the user's spam folder, which could delay the process. We recommend the following actions to assist in making sure these notifications are delivered correctly:

  1. For individual users, instruct them to mark the emails as not spam.
  2. For the HR Administrator, work with your IT department to add the emails for the whole company to the allow list.

Email notification of a signature request

Notification of Document to Sign

When you request a signature, the signer will immediately receive an email notification with a button, Review & Sign, to click and complete the document in BambooHR.

Email notification of a signature reminder

If the signer has not completed the signature request, you can manually send them a reminder through the Signed Documents Report. The reminder will send immediately to the signer.

Email notification of a signature request for additional signers

Notification of Document to Sign (Additional Signers)

If there are additional designated signers on a document, the next signer will receive a notification once the previous signer signs the document. In this scenario, Charlotte Abbott signed the document, then her manager (the next signer) received an email notification to sign the document too.

Email notification of a signed document

Once all required signers have completed the document, they and the requester will immediately receive an email notification with a link to view the signed document in BambooHR.

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