Edit or Delete Time Off History

The article provides guidance for HR administrators and custom access users on how to edit or delete entries in an employee's time off history within BambooHR. It outlines the necessary permissions, stating that only Account Owners and Full Admin users have automatic access, while custom access users can be granted permission. The article details steps for editing time off history, including navigating to the Time Off tab, selecting the desired entry, and using the pencil icon to make changes. For deletion, users can click the trash can icon and confirm the action. The article emphasizes that certain entries, such as automatic accruals, cannot be edited directly and require manual adjustments. Visual aids are included to enhance understanding.

  • Mar 13, 2026
  • Knowledge

Title
Edit or Delete Time Off History
Article Text
Banner showing that the feature to edit or delete time off history is available in BambooHR Core, Pro, and Elite packages.

How do I edit or delete an entry in the History table for an employee's time off?

Purpose: To learn how HR administrators or custom access users can edit or delete a time off entry in an employee's History table.

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Table of Contents

Only the Account Owner and Full Admin users automatically have access to edit or delete a time off request. This permission can be granted to a custom access level user, but they must also have been granted access to manage time off policies.

For manual balance adjustments, edit access is limited to Account Owners and Full Admin users. Custom Access Level users can create adjustments, but they can’t edit them afterward. Learn more about that, here!

Navigate Time Off tab to select the time off category you would like to see in the History table. In the example above, I clicked on Paid Time Off to view its history. Hover over the entry you would like to edit or delete.

To edit, click the pencil icon and to delete, click the trash can icon. The pencil and trash icon will only show for time off used and balance adjustments, not for accrual records. Please keep in mind you cannot edit automatic accrual amounts. If the accrual is incorrect, you will want to make a manual balance adjustment and check your policy settings.

Edit time off taken

To edit the time off balance, hover over the entry and click the pencil icon. From here you can edit the date, category, amount, and add a note. Click Save when you are done editing.

Delete time off taken
Screenshot of a confirmation dialog titled Just Checking... asking if the user wants to remove a selected time off entry. It specifies the time off policy and date range of the entry, with options to Cancel or Remove History Item. This demonstrates how administrators confirm deletion before the system updates the employee’s balance.

To delete a time off entry from the history, click the trash can icon > Remove History Item to confirm the deletion. Once confirmed, the balance adjusts as applicable.

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