Time Off Schedule Report

The Time Off Schedule report provides an overview of time off requests for all employees. It can be accessed through Reports > Standard Reports > Time Off > Time Off Schedule. Users can view the report by week, two weeks, or month, and can filter requests by status. The report includes color-coded time off categories, with gray indicating requests that are pending approval. Additional details such as date range, status, and notes are available at the bottom of the report. Access to this report varies by user role: Account Owners and Full Admin users have full access, while Custom and Manager access level users can view it if enabled in their settings. Exporting the report includes employee numbers.

  • Sep 23, 2025
  • Knowledge

Title
Time Off Schedule Report
Article Text
Banner at the top of the article showing that the Time Off Schedule Report is included in the Core, Pro, and Elite packages.

Is there a report that shows the current time off schedule?

Purpose: To help you understand the Time Off Schedule report and its information with details of each request for all employees.

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Table of Contents

Time Off Schedule

To view time off schedule information for your employees, go to Reports > Standard Reports > Time Off > Time Off Schedule.

Screenshot of the Time Off Schedule report with numbered annotations: (1) buttons to switch between week, two-week, or month views; (2) arrows to scroll through future or past requests; (3) a filter dropdown to view requests by status (all, approved, or requested); (4) color-coded time off slots on the calendar, with gray indicating time off requested but not yet approved; (5) a table at the bottom listing date range, status, category, amount, and any notes for each request; and (6) a status column where admins can click to update requests.
  1. Timeframe: View the Time Off Schedule report by Week, 2 Weeks, or Month. Click on each button to switch between views.
  2. Future and past requests: Click on the arrows to scroll through the calendar to see future or past requests.
  3. Filter: Use the pull-down menu to choose a status filter for requests: All, Approved, or Requested.
  4. Time off categories: The color of a time off request in the calendar indicates the time off category. Notice if the time off request is in gray, it is still in the requested state and not yet approved.
  5. Details: Additional information about each request shows at the bottom of the report. This information includes the date range, status, time off category, amount, and notes.
  6. Status column: Click on a status to make any updates to the time off request.

If you export this report, the Employee # will be included in the export.

Who has access to this report?
Account Owners & Full Admin users

Account Owners and Full Admin users will automatically have access to all reports in the account. See a full list of BambooHR's standard reports here.

Custom access level users
Screenshot showing the expanded calendar view of the Who’s Out widget, where employees’ time off slots are displayed on a calendar with dropdowns for filtering by standard status options and timeframe; the slots are color-coded by category only if the user has access to the corresponding time off categories

Custom access level users will have access to the report via Home if the Who's Out widget is enabled in their access level settings. They will be able to view who are out of the office. However, they can only view what time off categories are being used if they have access to see time off categories for other employees.

Manager access level users
Screenshot of a manager's homepage in BambooHR showing their access to the Who's Out widget.

Managers will be able to view this report from Home if given access to view their direct reports' time off information and if the Who's Out widget is enabled in their access level settings.

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